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JOB TITLE:

Project Administrator, Homelessness Prevention

JOB CODE:

 

DEPARTMENT:

Housing & Community Development

UNION:

00

FLSA STATUS:

Exempt

GRADE:

 

POSITION SUMMARY:

Oversight of homelessness prevention programs in the County, including the Bucks Emergency Rental Assistance (BERA) Program. Direct management of call center and non-profit staff to ensure optimal functioning of the BERA program. Development of policies and procedures, compliance oversight, and grant management. Oversight of other homelessness prevention funding sources and diversion (housing planning) funding that serves households at risk of entering the emergency shelter system. Oversight of other COVID-19 funding sources as needed. Grant funded position.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Coordinate between contracted service providers (non-profits, legal services, call center) tenants, landlords, utilities, other non-profits, school systems, faith-based organizations, and local government to prevent homelessness in Bucks County.

  • Primary manager of BERA Program and Diversion Initiatives (funded through Emergency Solutions Grant, PHARE, and other sources). Responsible for compliance and reporting to US Department of the Treasury and Pennsylvania Department of Human Services (DHS) for BERA and to HUD for Emergency Solution Grant funded programs.

  • Works closely with County Housing Link (Homeless Services) staff in administration of homelessness prevention and diversion efforts and other homelessness related funding sources and programs as needed.

  • Manage the BERA online portal, including customizations needed to ensure compliance and functioning of the software system.

  • Manage the homelessness prevention provider network to ensure compliance with all sources of funding an optimal utilization of funds to prevent homelessness.

  • Market the prevention program with a focus on racial equity (and reduction of racial disparities) and underserved populations.

  • Position does not provide direct services to client, but advocates on behalf of clients experiencing housing instability in Bucks County.

  • Create and maintain program manuals (policies and procedures) for funding sources, as required by federal/state regulations. Manuals include guidance related to regulations as well as updated information on local implementation of funded initiatives in accordance with County strategic planning. Implement monitoring procedures to ensure program manuals are adhered to by subrecipients.

  • Process contracts funded under the US Department of the Treasury, DHS, Emergency Solutions Grant (ESG), Pennsylvania Housing Affordability and Rehabilitation Enhancement Fund (PHARE), Community Development Block Grant (CDBG), HUD Continuum of Care, and other funding sources. Particular focus on funding sources distributed as a result of the COVID-19 pandemic including CDBG-CV, ESG-CV, US Department of the Treasury and DHS.

  • Responsible for project financing and funding, budgets and accounting reports, requests for proposals, and contracts.  Monitor project funds; conduct desk and on-site monitoring of sub-recipients (and follow-up to such monitoring), according to funding source requirements, forecast cash flows of program funds; oversee department audit process for select projects and functions, maintain project related databases, and generates all necessary reports.

  • Preparation of project and performance reports, including gathering and assembling of information, data entry, reporting and the preparation and distribution of all necessary support documentation. Tracks project expenditures of sub-recipients in order to ensure efficient use of funding and maintains up to date records of financial status of all project funds as well as projections on how expenditures will impact commitment deadlines, expenditure deadlines, and ability to fund community goals.

  • Maintain technical competency relative to Department of Treasury Emergency Rental Assistance Program (and passthrough funds from PA Department of Human Services) HUD, Commonwealth of PA and other programs and guidelines, project financing, County financial practices, and other federal, state, and local legal requirements.  Interpret and communicate relevant applicable knowledge for community partners via tutorials, webinars, promulgation of guidelines/regulations, and conferences.

  • Facilitate interdepartmental communication and coordination for housing programs and associated services to ensure coordinated operations lead to efficient program implementation of applicable funding sources.

  • Facilitate the application process for a designated funding source (Treasury, DHS, ESG-CV, CDBG-CV, HOME, ESG, CoC PHARE, CDBG etc…) from the community.  Prepare the application (as needed), provide training to community on eligible uses of a given funding source, and coordinate across departments to ensure strategic alignment.

  • Evaluate all community proposals and applications for funding use to determine relevance to County strategic plans, HUD Action Plan, and federal law, analyze feasibility, and ensure compliance with funding stream requirements. Complete a ranking process, provide funding recommendations, function as technical resource for project partners for problem solving and project management leadership as needed. May prepare contracts and resolution packets for submission and Commissioner approval.

  • May process project payment requests and maintain appropriate financial records and databases for various housing related projects.

  • May prepare project reviews (e.g., historic, subsidy layering, underwriting) including the gathering and assembling of information and any administrative duties associated with processing of reviews

  • Ability to understand federal regulations and explain requirements to others

  • Perform other tasks as may be assigned

  • Note: This position is grant funded through additional funding streams received by the County for the COVID-19 pandemic. Funding is available for position at least through Sept. 2022.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s Degree in Public Administration, Social Services, Public Policy, Statistics, or related field. Master’s degree preferred.

  • Must be proficient in the following software programs:  Microsoft Word, Excel, and Outlook.  Must be able to master data collection and management systems. Experience utilizing data visualization software such as Tableau or Microsoft Power BI preferred.

  • Three years’ experience in related or similar work required.  Experience providing training and technical support related to software systems a plus.

  • Ability to understand complex federal regulations and translate them into written and oral communication for others; possess excellent writing, analytical skills, systems thinking, problem-solving skills, negotiation skills, speaking, and computer skills.

  • Experience with systems design and tracking performance and outcomes a plus.

  • Must be self-motivated and require minimal supervision with the ability to meet broad objectives.

  • Must possess and maintain a valid driver’s license and have the use of a personal vehicle.

Position: Project Administrator, Homelessness Prevention

Functional Requirements:

Physical Demands: (Check all that apply)

Balancing

X


Stooping

X


Pushing

X

Climbing


Crouching

X

Pulling

X

Crawling


Kneeling


Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision


Depth Perception


Mobility

X


Lifting: (Check one)

Carrying: (Check one)


Sedentary

(0-10 lbs)



Sedentary

(<10 lbs)

X

Light

(0-20 lbs)

X

Light

(0-10 lbs)


Medium

(0-50 lbs)


Medium

(0-25 lbs)


Heavy

(0- 100 lbs)


Heavy

(0- 50 lbs)


Very Heavy

(over 100 lbs)



Very Heavy

(over 50 lbs)

Aptitudes: (Check all that apply)

Form perception

X


Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X


Environmental Conditions: (Check all that apply)

Extreme cold



Extreme heat


Temperature changes

X

Wet conditions


Humid conditions


Exposure to fumes


Exposure to blood and body fluids


Noise and vibration


Exposure to chemicals


Poor ventilation


Inclement weather conditions;

Inside/outside weather conditions

X


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CLICK HERE TO APPLY NOW

The County of Bucks is an Equal Opportunity Employer and has an EEO Utilization Report that is available through the Human Resources office or online.  Click Here for the Bucks County EEO Utilization Report.

Human Resources - Bucks County Administration Building
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55 E. Court Street, 2nd Floor
Doylestown, PA 18901
Monday through Friday 8 a.m. to 5 p.m.
Phone: 215-348-6546

Neshaminy Manor
1660 Easton Road  Warrington, PA 18976
Monday through Friday 8:30 a.m. to 4:30 p.m. 
Phone: 215-345-3205

PA Career LinkFor additional job opportunities throughout the area, please visit PA CareerLink at: https://www.pacareerlink.pa.gov/

By clicking the above link, you will be taken to the PA CareerLink site where you can apply for non-County jobs.