Bucks County Purchasing Department
The Purchasing Department is responsible for making the most economical
acquisition of quality goods and services to assure efficient operation
of County Government. The department strives to foster participation
of all businesses offering goods and services that may be used by
the county. The Bucks County Purchasing Department works to ensure
the county will receive the best quality, in the most cost-effective
way. Department email inquiries should be addressed to: firstname.lastname@example.org
How to Do Business With the County of Bucks:
The County of Bucks welcomes the opportunity to do business with
interested merchants in the community!
Registering as a Vendor
In order to facilitate a greater distribution of the County's bid and quote opportunities, the County has partnered with Onvia, Inc. to use its Onvia DemandStar electronic procurement system. Their service enables us to improve our service to you by providing automatic bid notification and instant access to bid information via the web or fax-on-demand system.
You may register to receive notification of Bucks County business opportunities on-line at www.demandstar.com/register.rsp. Once you are logged onto the page, select the “Onvia DemandStar FREE AGENCY” option. On the form that opens, enter the pertinent information for your business; be sure to enter “Bucks County” in the Agency Name field. If you have questions, or need technical assistance with the Web site, call Onvia Supplier Services at 1-800-711-1712.
Participation in the Demandstar by Onvia system is not a necessary requirement for doing business with the County of Bucks Purchasing Department. You will still be able to get bid notices at no cost by monitoring the Legal Section of the Daily Intelligencer Newspaper for our legal ads.
Available bid and proposal opportunities can be viewed on-line at www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=88114
Vendors are permitted to visit departments upon authorization from the Purchasing
Department. However, vendors must recognize that such visits may be informational
only. Departments are not authorized to enter into contracts or place purchase
orders with outside vendors.
An official purchase order containing an authorized purchase order number is
the only method of purchase for goods and services obligating County of Bucks
funds. In the event of an emergency, Purchasing may place an order by telephone
or fax, however, in all instances, a purchase order number must be assigned,
to be followed by confirming order.
The Quote Process
The County of Bucks conducts an open competitive quote process for all purchases
less than $10,000. All purchases in excess of $4,000 are posted on our Demandstar.com
website. For smaller purchases, depending on the dollar value of the order,
various methods are used, such as:
- Request for Quotation (RFQ)
- Catalog comparison
The Bid Process
Bids will be awarded to the lowest responsive, responsible
bidder meeting the required specifications. Vendors are cautioned
when completing the bid/proposal form that all instructions given
in the bid/proposal must be followed and the bid/proposal must be
returned to the Controllers Office by the time specified on the bid
document. Bids are opened at 11:30 a.m. on the date due and the bid
opening is open to public. Late or improperly delivered bids/proposals
will not be considered.
Notice of solicitations can be obtained by contacting the Purchasing
Department directly at (215) 348-6372 Notices are also posted on
our Demandstar web site.
Requests for Information:
If you wish to receive a copy of Quote, Bid or RFP responses, you must send a Open Records Request Form to the County’s Open Records Officer. Please note that according to the PA Right to Know Law, Quote, Bid and RFP responses are not considered public records until after an award has been made.
If you wish to receive a copy of a Pre-Bid Meeting Sign In sheet, Unofficial Bid Tabulations, Bid Award Tabulations or want information on the status of the award of a Quote, Bid or RFP please DO NOT contact the Open Records Officer. You may either email the Purchasing Director at email@example.com and provide explicit information on the document you would like or solicitation status, or come into the Purchasing Department Office and request a paper copy. Any paper copies made will be charged 25¢ per page.
The County of Bucks, as a subdivision of the Commonwealth of Pennsylvania,
is exempt from all state and federal taxes. Each purchase order issued makes
reference to the tax-exempt status. An exemption certificate will be furnished
Unless otherwise noted on the purchase order, all deliveries must be made directly
County of Bucks,
Shipping & Receiving,
55 E. Court St,
Doylestown, PA 18901
Shipments are received between 8:00 a.m. and 4:00 p.m. Monday through
The County of Bucks will not accept responsibility for goods and
service ordered and/or shipped to Bucks County without an approved
Invoices must be sent directly to:
ATTN: Accounts Payable
55 E. Court St.
Doylestown, PA 18901
and must reference the purchase order number. Invoices that are not
properly identified will not be accepted.
Maureen Wilson McIlvaine, CPPO, CPPB
County of Bucks
55 E Court St
Doylestown PA 18901