Policy on Records Availability to Non-Participating Agencies
For the purposes of this document, non-participating agencies or
individuals shall be considered anyone other than law enforcement
agencies, fire companies, or emergency medical services units under
contract with the Bucks County Department of Emergency Communications
hereafter known as the Department.
The following are the requirements that must be fulfilled to permit
a non-participating agency or individual access to the records maintained
by the Department.
1. Requests for Records
All requests for records shall be in writing
and include: incident date, time, location and description of the
incident. The Department of Emergency Communications must be given
at least ten (10) working days in order to comply with a request.
No records will be released without an original subpoena
referencing an active court case, signed by the current Prothonotary
or Clerk of Courts and carrying a raised court seal. A court order
signed by a Commonwealth or Federal Court Judge is also sufficient
for the release of records.
3. Hard Copy Printouts
of the computer-aided-dispatch incident records
or 9-1-1 ALI/ANI printouts will be available based on the following
Current records (within 60 days) = $25.00/incident
Back dated records (over 60 days old) = $50.00/incident
- Oral Communications tapes will be retained for the current
year and one (1) additional calendar year.
- All original tapes will remain the property of the Department.
5. Tape Playbacks
The following procedures and fee schedules
shall apply to all
tape playbacks for non-participating agencies and individuals:
- The Department will make a standard cassette copy of the incident
The Department shall supply the tape.
- A representative(s) (limited to a total of three persons)
of the requesting entity may be present during the copying of the
- The fee is $50.00. This fee includes set up time and the first
hour that the playback equipment is in use.
- An additional fee of $50.00 will be imposed for every hour
or fraction there after.
- If the playback equipment must be removed from the Department
to another part of the Courthouse, an additional daily
flat fee of $500 will be added to the above stated fees. An Emergency
Communications' Department representative must accompany any original
tapes or equipment removed from the Department.
If the playback
equipment must be removed from the County Courthouse Building,
a daily flat fee of $1,000.00 shall be imposed. Also an insurance
bond of $50,000.00 must be supplied to cover possible damage to
the equipment while it is removed from the Department. These fees
and requirements are in addition to the above stated playback fee.
An Emergency Communications' Department representative must accompany
any original tapes or records equipment removed from the Department.
- All checks are to be made payable to "Bucks County Commissioners."
6. Deposition Testimony
An employee from the Emergency Communications
Department will be available if subpoenaed to testify in
a criminal matter.
A fee of $400.00 a day (plus expenses) must be paid if a county
employee is to testify or be deposed in a civil matter. All
payments are to be made payable to the "Bucks County Commissioners",
before the testimony.
The Department Director or his/her designee shall
address exceptions to this policy on an individual and
Approved: June 1, 2002
Department of Emergency Communications
Peter D. Ference
Director / 911 Coordinator
Bucks County Department of Emergency Communications / 911 Center
Bucks County Emergency Services Complex
911 Freedom Way
Ivyland, PA 18974