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Weekly Job Requisitions

COUNTY OF BUCKS

JOB TITLE:

Clerk Typist II

JOB CODE:

553

DEPARTMENT:

Area Agency on Aging

UNION:

04

FLSA STATUS:

Non-Exempt

GRADE:

 

POSITION SUMMARY:

Employee functions as a Clerk Typist II under the direction of a designated supervisor.  Provides clerical/office support following all assigned unit, agency and County policies and procedures.  Employees in this position are required to work in various platforms including Microsoft Office, State, Federal and local database systems.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Routine typing, correspondence, filing, maintaining files per unit procedures, mail distribution, and collate material as needed for distribution
  • Operate standard office equipment such as computer, fax machine, photo copier and telephone including but not limited to maintenance of clerical equipment, replacing cartridges, clearing jams, making minor repairs and adjustments and troubleshooting.
  • Acts as receptionist for the agency including greeting visitors, answering / transferring phone calls and relaying concise accurate messages in a professional and respectful manner, receive deliveries and notify recipient, maintain public reception area in a clean and orderly manner, and ensure that brochure racks are adequately stocked.
  • Responsible for handling routine calls and information request including providing responses, transferring to appropriate unit, and/or sending requested information to the caller/requestor.
  • Communicates with others outside of the agency as directed and per unit policies and procedures.
  • Responsible for communicating to designated staff office supply needs to maintain adequate supply, order office supplies as designated, ensure adequate supply of program materials (forms/ brochures/ complete packets).
  • Responsible for ensuring assigned data entry activity is not duplicative, data is entered accurately per policies and procedures, modify existing records as new/additional information becomes available (self-initiated or other directed), responsible to ensure data integrity of entries.
  • Generate reports as assigned and provide results as per activity workflow including but not limited to collating data and notice to other staff of data completion.
  • Prepares meeting agendas and minutes as directed.
  • Additional work/ special projects as assigned (newsletter formatting, invitation design).
  • Works cooperatively with other staff and assists other agency units as needed.
  • Responsible for planning, organizing and carrying out workload as assigned. Maintain work area in a clean and orderly manner.
  • Responsible to maintain confidentiality of all consumer and staff information.

 

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

  • High school diploma with a business curriculum that included at least one typing course; or any combination of equivalent experience and training; or
  • Six (6) months as a Clerk Typist I with a typing skill of 40 wpm.
  • Knowledge of English grammar, spelling and punctuation and the ability to perform basic arithmetic calculations and the ability to understand and follow oral and written instructions. Ability to compose straightforward informational correspondence.
  • Ability to organize work and develop effective work methods in an area that involves variable phases of different techniques and procedures.
  • Employees in this position are required to work in various platforms including Microsoft Office, State, Federal and local database systems.

 

 

Position:

Clerk Typist II

 

 

 

FUNCTIONAL REQUIREMENTS:

 

 

Physical Demands: (Check all that apply)

Balancing

X

 

Stooping

X

 

Pushing

X

Climbing

X

Crouching

X

Pulling

X

Crawling

 

Kneeling

X

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

 

Depth Perception

X

Mobility

X

 

 

Lifting: (Check one)

Carrying: (Check one)

 

A) Light

(20-25 lbs)

 

X

A) Light

(10-25 lbs)

X

B) Medium

(25-50 lbs)

X

B) Medium

(25-50 lbs)

 

C) Heavy

(50-100 lbs)

 

C) Heavy

(50-100 lbs)

 

D) Very Heavy

(over 100 lbs)

 

D) Very Heavy

(over 100 lbs)

 

Aptitudes: (Check all that apply)

Form perception

X

 

Problem solving

X

Motor coordination

X

Working speed (ex.wpm)

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

X

 

 

Environmental Conditions: (Check all that apply)

Extreme cold

 

 

Extreme heat

 

Temperature changes

X

Wet conditions

 

Humid conditions

X

Exposure to fumes

X

Exposure to blood and body fluids

 

Noise and vibration

X

Exposure to chemicals

 

Poor ventilation

X

Inclement weather conditions;

Inside/outside weather conditions

 

 
















Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Resources - Bucks County Courthouse Complex
50 North Main Street
Doylestown, PA 18901
Monday through Friday 7:30 am to 5:00 pm
Phone: 215-348-6546

Government Service Center - Lower Bucks County
7321 New Falls Road
Levittown, PA 19055
Monday through Friday 8:30 am to 4:30 pm
Phone: 267-580-3500
Please note: In case of closure, all services performed at the GSCs can be performed in Doylestown:  PassportsWeapons PermitsDog Licenses and Job Applications

Government Service Center - Upper Bucks County
261 California Road
Quakertown, PA 18951
Thursdays Only 8:30 a.m. to 4:30 pm
Phone: 215-529-7250
Please note: In case of closure, all services performed at the GSCs can be performed in Doylestown:  PassportsWeapons PermitsDog Licenses and Job Applications

The County of Bucks is an Equal Opportunity Employer and has an EEOP that is available through the Human Resources office.